Disbursement

For Financial Aid Recipients

//Disbursement
Disbursement2018-08-20T08:48:47-04:00

Students approved to receive financial assistance will receive an award letter detailing the type(s) and amount(s) of aid to be received. Students should refer to the Financial Aid Calendar for actual aid disbursement dates and deadlines. Awards are made for the academic year (fall and spring semesters).

  • Students approved to receive a Federal Pell Grant must follow the aid disbursement procedures as indicated on the student award letter. Only students approved for aid can make charges in the bookstore during registration days.
  • Financial aid refund checks will be mailed or deposited into an account if the direct deposit form has been completed on the posted date(s) on the financial aid calendar. This makes it very important for students to keep their address current with the Student Services Office.
  • Those students who have a hold on their account due to no high school/GED transcript or if the Financial Aid Office has been notified by an instructor(s) that several classes have been missed or if the student has not shown up for a class, will receive an email to come to the Financial Aid Office to clear up the hold before a check is processed.
  • Federal Work Study payments will be made on the last work day of each month or as indicated on the work-study time sheet schedule.
  • All other types of financial aid assistance approved by the Financial Aid Office will be made on an individual basis as approved by the director of financial aid.

The award amount listed on your award letter is based on full-time enrollment (12). Your award will be reduced according to how many credit hours you are enrolled in if below 12 credit hours.

Federal Pell Grant Calculated
Total Semester Credit Hours
Full-time
12 or more hours
3/4 time
9, 10, or 11 hours
1/2 time
6, 7, or 8 hours
<1/2 time
2, 3, 4, or 5 hours

Example : If you have 15 credit hours listed on your computerized registration form, your Federal Pell Grant will be calculated as a full-time grant. If you have 10 credit hours listed on your computerized registration form, your Federal Pell Grant will be calculated as a 3/4-time grant.

  • Please refer to your Financial Aid Notification Award Letter. Your Federal Pell Grant was calculated as indicated under the section “NAME OF AWARD.” If you register for an enrollment status different from what you told us (when you applied using the FAFSA) you must see us immediately so that we can calculate your Federal Pell Grant Award correctly. Please see us if you have questions.
  • If all is correct (enrollment status = the correct number of credit hours you registered for) then your award(s) are approved. If your enrollment and credit hours do not match, you must see us in the financial aid office before going to the college bookstore to get books and supplies.
  1. Go to the bookstore, 2nd floor, Thompson Hall.
  2. Show your schedule to one of the bookstore employees.
  3. Proceed to get all your books, supplies, notebooks, book bags, t-shirts, etc. that you need. You may charge up to your award total for the semester minus what was deducted for tuition and fees. If you need to, you may charge additional books or other purchases on any day the bookstore is open through the second week of classes.
  4. If you have funds remaining in your Federal Pell Grant account after all charges have been made, a refund check will be issued to you.  Please refer to the financial aid calendar to see the earliest possible time you may receive this check.
  5. Students may use their refund checks to assist with living, transportation, child care, other school related expenses, or save for summer enrollment expenses.
  1. Go to the bookstore, 2nd floor, Thompson Hall.
  2. Show your schedule to one of the bookstore employees.
  3. Proceed to get all your books, supplies, notebooks, book bags, t-shirts, etc. that you need. You may charge up to your award total for the semester minus what was deducted for tuition and fees. If you need, to you may charge additional books or other purchases on any day the bookstore is open through the second week of classes each term.
  4. If you have funds remaining in your Federal Pell Grant account after all charges have been made, a refund check will be issued to you. Please refer to the financial aid calendar to see when the first checks will be mailed.

Financial Aid Calendar

march 2019

27marAll Day3rd pay date for Pell Grant and loans (will only receive loan if not received already this month)WCC Calendars:Financial Aid

29marAll DayFederal Work Study pay dateWCC Calendars:Financial Aid

Financial Aid Links

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