Wilkes Community College Wilkes Community College
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Conditions of Award
(For Financial Aid Recipients)


By accepting any financial aid award, the student agrees to comply with the following conditions and requirements:  

  • This award is contingent upon the actual receipt of appropriate funds from federal and/or state governments or organizations by Wilkes Community College. All funds awarded are to be used solely for expenses related to your enrollment at Wilkes Community College. 

  • The financial aid office reserves the right to review and cancel your financial aid package at any time because of changes in enrollment, academic, or financial status. Students receiving financial aid must notify the financial aid office immediately upon changing their class schedule (to drop or add classes). Recipients of financial assistance who, for any reason, decide to discontinue class attendance must officially withdraw from the class(es) by officially notifying the Registrar and the Financial Aid Office. Discontinuance of class attendance may require a return of unearned portions of aid disbursed to the recipient for the semester in question as determined by the College's Refund/Repayment Policy. All financial aid recipients are expected to maintain  

  • Satisfactory Academic Progress and carry the course load required for the financial assistance received. Failure to complete classes will result in the cancelation of this award package. All aid disbursement(s) for the next semester or term will be canceled. 

  • Recipients of financial assistance are to notify the Financial Aid Office of any other scholarships, loans, or employment extended to them from sources outside the college.
  • No financial aid will be paid for any audited classes. If you audit a class for which you have received financial aid, you may have to repay a prorated amount back to the financial aid office.
  • Federal Student Financial Aid, Scholarships, and all other types of aid are awarded to degree seeking students who enroll during Fall Semester and Spring Semester. There may be limited funding for students who desire to enroll Summer Term. Therefore, if you plan to enroll during Summer Term and will need some type of financial assistance, see us prior to May 1 and we will try to assist you with some type of financial assistance if funding is available.   

  • Financial Aid awards will be available each semester as follows:    
    • Scholarship awards will be available for students to charge against ten days prior to the semester beginning as long as we have gotten the check receipt back in the financial aid office. 
    •  Federal Pell Grant charges will be available ten days prior to the semester beginning as long as you can see your award on your WebAdvisor Award Letter page and/or you have gotten a copy of your award letter in the mail.   
    • State money such as the NC Community College Grant and/or the NC Lottery will follow the same availability process as the Federal Pell Grant.  
    • Federal Supplemental Educational Opportunity Grants (FSEOG) will also be available to charge against ten days prior to the semester beginning if you have been awarded this grant. 
    • Federal Direct Loans will be disbursed 30 days after the semester begins because of our default rate.  The Direct Loans will be split into three payments each semester (fall and spring) and two payments in the summer term if a loan is received.  If funds are remaining in your account and you are still enrolled in classes, you will receive a check for the remainder that is left for that semester.  The check can be direct deposited and a form can be picked up in the Financial Aid Office or the Business Office.  If you do not choose  direct deposit a check will be mailed to the address on file in the Student Services Office. 
    • PLEASE NOTE: Students approved to receive any of these funds are required to notify the Financial Aid Office if they are no longer attending classes because class attendance is part of the student's responsibility to receive any type of aid.  You may be required to pay back a portion of your aid if you are no longer attending..
  • If you are approved for employment under the provision of our Federal Work-Study (FWS) program, it must be understood that the amount shown on the contract is the amount of money you may expect to earn during the academic year as a result of work performed and the hours necessary to perform such work. This contract amount cannot be exceeded.  Students interested in the FWS program should contact the financial aid office during the first few weeks of the semester.  Job assignments will be discussed at that time and a contract will be developed.  Payment under this program will be made to student workers on the last work day of each month. FWS students will be paid from $8.00 - $9.00 per hour.. FWS rate of hourly pay may change without notice.  FWS students will be paid on a monthly basis.
  • Recipients of financial assistance must notify the Financial Aid Office in writing of any change in name, address, academic curriculum, academic status, financial and marital status, home or work telephone, and family financial circumstances that could effect your enrollment.
  • Continuation of financial aid is not automatic. If you plan to be enrolled in college next year, you must re-apply for financial aid. We suggest you apply early! To apply for federal student aid, use "The Free Application for Federal Student Aid". This application will be available on or after January 2 each year.  

  •  The WCC Scholarship Application may be submitted online or by printed version (New students: November 1 - March 1) & (Returning students: November 1 - May 1).
  • As a recipient of financial aid you must understand that any funds received by you will be used solely for expenses related to attendance at Wilkes Community College. You are responsible for repayment of any funds you have received that cannot reasonably be attributed to meeting educational expenses related to attendance at Wilkes Community College.
  • Federal regulations do not require you to sign an award letter.  However, by enrolling and accepting financial aid assistance as listed on your Award Notification Letter on WebAdvisor and/or your award letter that was mailed to that address that is on file in the Student Services Office, you, the student, are certifying that you understand your responsibilities regarding the aid that you are receiving.  Please read the Award Information / Conditions of Award(s) for additional information about your responsibility.
  • Finally, by enrolling at Wilkes Community College and accepting Federal Student Aid Funds, this action authorizes the Wilkes Community College Business Office to disburse financial aid fund(s), as listed on your award letter, to you, as approved by the Director of Financial Aid. It then becomes your responsibility (you, the student) to attend the classes you register for each semester. Also, it is your responsibility to know when financial aid funds are ready for you to receive. Please review the Financial Aid Calendar.  

IMPORTANT: Failure to comply with the above conditions will result in the cancelation of your award package and loss of financial assistance to attend Wilkes Community College.