Wilkes Community College Wilkes Community College
Wilkes Community College
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Disbursement

Students approved to receive financial assistance will receive (1) an award letter detailing the type(s) and amount(s) of aid to be received and (2) a financial aid calendar that lists actual aid disbursement dates and deadlines. Awards are made for the academic year (fall and spring semesters). 

Students approved to receive a Federal Pell Grant must follow the aid disbursement procedures as indicated on the student award letter. Only students approved for aid can make charges in the bookstore during registration days.  

 

Financial aid refund checks will be mailed or deposited into an account if the direct deposit form has been completed on the posted date(s) on the financial aid calendar.  This makes it very important for students to keep their address current with the Student Services Office.  Those students who have a hold on their account due to no high school/GED transcript or if the Financial Aid Office has been notified by an instructor(s) that several classes have been missed or if the student has not shown up for a class, will receive a Gmail to come to the Financial Aid Office to clear up the hold before a check is processed. 

 

 

Federal Pell Grant/Aid Disbursement Procedures 

  • Complete registration with advisor. 
  • Have class schedule keyed and verified by advisor or by Student Services Office. 
  • Pick-up printed copy of computerized registration form from advisor or in Student Services Office. 
  • Note the credit hour total at the bottom of your computerized registration form. Your Federal Pell Grant award for the award year was calculated based upon this total. See the chart below for the enrollment calculations: 

  

Federal Pell Grant Calculated 
Total Semester Credit Hours 
Full-time 
12 or more hours 
3/4 time 
9, 10, or 11 hours 
1/2 time 
6, 7, or 8 hours 
<1/2 time 
2, 3, 4, or 5 hours 

 

 

Example : If you have 15 credit hours listed on your computerized registration form, your Federal Pell Grant will be calculated as a full-time grant. If you have 10 credit hours listed on your computerized registration form, your Federal Pell Grant will be calculated as a 3/4-time grant. 

  • Please refer to your Financial Aid Notification Award Letter. Your Federal Pell Grant was calculated as indicated under the section "NAME OF AWARD." If you register for an enrollment status different from what you told us (when you applied using the FAFSA) you must see us immediately so that we can calculate your Federal Pell Grant Award correctly. Please see us if you have questions. 
  • If all is correct (enrollment status = the correct number of credit hours you registered for) then your award(s) are approved. If your enrollment and credit hours do not match, you must see us in the financial aid office before going to the college bookstore to get books and supplies. 

 

Procedure # 1 for students who pre-registered: 

  1. Go to the bookstore, 2nd floor, Thompson Hall. 
  2. At the bookstore, pick-up your paid receipt (your tuition and fees have already been deducted from your Federal Pell Grant award for this semester). 
  3. Show your computerized registration form to one of the bookstore employees. 
  4. Proceed to get all your books, supplies, notebooks, book bags, t-shirts, etc. that you need. You may charge up to your award total for the semester minus what was deducted for tuition and fees. If you need to, you may charge additional books or other purchases on any day the bookstore is open through the second week of classes. 
  5. If you have funds remaining in your Federal Pell Grant account after all charges have been made, a refund check will be issued to you.  Please refer to the financial aid calendar to see the earliest possible time you may receive this check. 
  6. Students may use their refund checks to assist with living, transportation, child care, other school related expenses, or save for summer enrollment expenses. 

  

Procedure # 2 for students who register on Registration Day: 

1. Go to the business office (2nd floor, Thompson Hall). Tuition and fees will be deducted from your Federal Pell Grant award at this time. Please keep your receipt.
2. Go to the bookstore, 2nd floor, Thompson Hall.
3. Show your computerized registration form to one of the bookstore employees.
4. Proceed to get all your books, supplies, notebooks, book bags, t-shirts, etc. that you need. You may charge up to your award total for the semester minus what was deducted for tuition and fees. If you need, to you may charge additional books or other purchases on any day the bookstore is open through the second week of classes each term.
5. If you have funds remaining in your Federal Pell Grant account after all charges have been made, a refund check will be issued to you. Please refer to the financial aid calendar to see when the first checks will be mailed.
 

 

 

Updated 7/12/12